Strategic, tactical and operational execution in one system
From strategic goals and tactical plans to projects and the recurring commitments that keep the organisation running, each with its own rhythm, owner and sign-off. Kalends brings all three levels together, so management and teams can plan, take ownership and review progress in one shared context.
30 days free · 40% off until year-end · Watch-only members always free
Strategy · Where are we going?
On trackLoyal customers who recommend us
Long-term goals and desired results
Tactics · How do we get there?
Check-in 15 OctAnswer every customer within one working day
Quarterly goals, projects and operational directives
Operations · What do we do each day?
Done todayClear the inbox every day, follow up open cases every week
Tasks, routines and recurring commitments
Review results and adjust course
Results, owner and next check-in — visible to management and teams.
Replacesthe Excel registerthe annual wheel in PowerPointthe project toolthe task lists in Plannerthe OKR sheetthe reminders in Outlook
Goals with measurable results
Connect yearly and quarterly goals to the projects that get you there, and check in on results rather than opinions.
One owner for everything
Every goal, project and commitment has a named owner and a deputy, so the work carries on when someone is away.
One year wheel for the board
Board meetings, audits, go-lives and expiring contracts on one wheel, drawn from the work itself.
AI that reads your contracts
Upload an agreement and get its notice periods and duties as commitments, each with its source. Ask what is at risk this quarter.
Introductory price · 40% off until 31 December
Locked for 24 months for the first 50 organisations that sign an annual plan. 30 days free first, no card, and watch-only members are always free.
Why Kalends exists
Management has set the direction and teams are working hard. But when goals, projects and routines live in different places, it is hard to see whether the work is moving you towards your goals, who owns the next step and what needs to change.
The notice period in the framework agreement passed unnoticed and the organisation was locked in for another year. Nobody owned the watch date; everybody assumed somebody else did.
In Kalends: The notice window is a commitment with an owner, a deputy and a reminder weeks ahead. Let the AI read the contract and it finds the date for you.
Everyone was on the ERP migration. Meanwhile the quarterly access review passed without anybody noticing, because the project and the routines lived in two tools nobody read together.
In Kalends: The ERP migration and the quarterly access review sit in the same area on the same timeline, so the collision shows before the review slips.
The management team set five goals in January. By October nobody knew how they were going, because the goals lived in a slide deck and the work meant to reach them lived somewhere else.
In Kalends: Every goal has an owner, measurable results and a check-in date. By October you see how far you have come and what moved the number.
The auditor asked to see that the control was actually performed every quarter. It probably was, but nobody could show when, by whom or against what evidence.
In Kalends: Every sign-off records who, when and against what evidence, in a history that cannot be rewritten. Show the auditor the row.
When you already manage goals
You have goals, metrics and regular check-ins. Yet projects are planned in another tool, while routines, controls and recurring responsibilities live in other places again. It is still hard to see how strategic direction connects to the full scope of operational work.
In Kalends, goals connect to the projects that support them. Tasks and recurring commitments live in the same business areas, with owners and follow-up. Management and teams share a view of both business development and day-to-day operations.
For example: the goal of a faster month-end close, the project to automate the process and regular bank reconciliation sit together in Finance.
What Kalends is
In Kalends, strategic direction becomes concrete goals, results and projects you can plan and review together. Management sees the whole picture, while teams see what they own and how their work contributes.
Everyday operations have their place too: the month-end close, controls, contracts and other recurring commitments. See both the change you want to make and the work that needs to keep running.
| Due | Commitment | Area | Owner | Status |
|---|---|---|---|---|
| 31 Mar | VAT return | finance.tax | Anna S | Overdue |
| 31 Mar | Monthly close | finance | Johan L | Due |
| 02 Apr | Access review | compliance | Erik N | Scheduled |
| 05 Apr | Supplier contract, notice window | contracts | Johan L | Scheduled |
| 12 Apr | Board pack | board | Anna S | Done |
If the calendar invitation vanished, would the organisation still need to make sure this happened? If so, it belongs in Kalends.
Connect yearly goals to quarterly goals and projects. See which initiatives support your direction and which goals still need planned work.
Give every goal, project and commitment a named owner. Make responsibility and next steps visible so people can take ownership and help each other move forward.
Regular check-ins show how goals are progressing. Management and teams share the information they need to adjust priorities and decide what comes next.
Reminders and deputies help work continue when someone is away. Responsibility, evidence and history stay with the organisation when people change roles.
A project
A goal
A business plan
This year's goals, the projects that will reach them and the routines that must hold meanwhile.
A recurring process
A control step
An operational directive
A legal duty
A watch point
A time-bound obligation
Projects and goals
A project in Kalends is not a list in yet another tool. It belongs to an area of the organisation, has an owner with deputies, and sits on the same timeline and year wheel as the recurring work it competes with for time. A goal says what the change is for, and its results show whether you got there.
Replace the ERP system
Phase 2 of 4 · Migration
To do2
Map the chart of accounts
Freeze window for year-end
In progress2
Migrate supplier register
Test the payment run
Done2
Choose the supplier
Sign the agreement
Everything a team needs to deliver, without leaving the organisation's structure behind.
Drag tasks between the columns each project defines. Labels, estimates and an assignee filter keep a busy board readable.
Plan in phases, link the tasks that wait for each other and drag undated tasks onto the timeline when it is time to plan them.
Every project and task has its own discussion, and what changes lands in the inbox of the people who own it.
A faster month-end close
Maria L · Finance
53 %
Progress
58 % of the period has passed
What the organisation is trying to achieve, with results you can actually follow up.
Deliverables that are delivered, conditions that are fulfilled and metrics that move from a start value to a target.
Set a goal for a quarter or a period of your own, numbered by your financial year as on the year wheel.
Close each goal with an assessment and see the whole year's outcome by quarter, ready to print.
Why one system
When routines live in one tool and projects in another, nobody sees that the same three people carry both, or that the quarterly control slipped because everyone was on the system migration. In Kalends a project and a goal belong to the same area as the commitments beside them. For every area you see what it must keep true, what it is changing, who owns each part and whether it adds up.
Projects, goals and recurring commitments hang from the same areas, so ownership is answered once, for everything.
The year wheel and the timeline show the board meetings, the audits and the go-live in the same view, so collisions show before they happen.
The same people, the same inbox, the same history. What was done, what was changed and what was decided stays with the organisation.
Finance
Area owner · Maria L
Keeps it running
Maintain adequate liquidity
Changes it
| Task boards | Project tools | Goal and OKR tools | Shared calendars | Kalends | |
|---|---|---|---|---|---|
| Projects with a board, phases and a timeline | Partly | Yes | – | – | Yes |
| Goals with measurable results | – | Partly | Yes | – | Yes |
| Recurring commitments with working-day rules | Partly | Partly | – | Partly | Yes |
| Responsibility that follows the organisation, with cover | – | – | – | – | Yes |
| Sign-off with evidence and a history that cannot be rewritten | – | – | – | – | Yes |
| One year wheel of everything, for the board | – | – | – | – | Yes |
| Obligations read out of your contracts, each with its source | – | – | – | – | Yes |
Most organisations pay for several of these and still keep the last column in somebody's head.
Other tools help people get their work done. Kalends makes sure the organisation's work gets done. All of it.
AI
Commitments, projects, goals and the people responsible for them live in one structure in Kalends. That is what lets AI answer the questions that cut across them: what is at risk this quarter, who is carrying too much, which contract duties nobody owns. Use the assistant built into Kalends, let it read your documents, or connect the AI tools your people already use. The AI proposes; people decide.
Plan the office move. We sign the lease in March and everyone must be in by 1 September.
Move the office
Johan L · March – September
Everyone moved in by 1 September
Nothing is saved until you confirm.
Built in
An assistant in every view that reads before it answers, and turns a few sentences into work you can follow up.
Describe the change and get phases, tasks, dependencies and measurable results in one card. Untick what you don't want, then confirm.
Break a task down, move a date along with everything waiting on it, check in a result or draft this week's status update.
Service agreement, Nordic Facilities.pdf
22 pages · read with your own AI provider
…no later than 90 days before the end of the term.
Nothing is created until you confirm.
Document reading
Upload agreements, policies and regulations as PDF, Word or text, and Kalends finds what they actually oblige you to do.
Notice periods, renewals, recurring reports and one-off deliveries, each with the passage it came from. A date the document never gives is asked for, never invented.
Recurring duties become commitments with an owner. One-off work becomes tasks in a project.
What needs my attention in Finance before Thursday's board meeting?
kalends_find_projects · kalends_goal_review
Three things stand out:
Read-only · reading as Maria L
Your own AI tools
Connect the AI tools your people already use over the Model Context Protocol (MCP), and ask about the organisation's work from wherever you are.
A connection sees exactly what that person may see in Kalends, and cannot change anything.
Off until an admin turns it on. Any connection can be ended at any time, and each one is written to the audit trail.
Once an administrator has turned it on, add Kalends to Claude or ChatGPT as a custom connector with this address, or run one command in Claude Code.
https://app.kalends.io/mcpclaude mcp add --transport http kalends https://app.kalends.io/mcpThree connected structures
Kalends organises recurring responsibility in three connected structures: areas, directives and commitments. Areas place responsibility in the organisation. Directives state what an area must uphold and why. Commitments turn it into recurring work that can be planned, assigned and followed up.
Department
Operational directive
Tactical plan
CommitmentsCan you see, for every standing responsibility, the complete tactical plan meant to uphold it—and tell whether that plan is still sufficient?
People change. Tools change. Responsibilities remain.
Organisation and continuity
Mirror the organisation's hierarchy and place each standing directive where responsibility belongs. Connect commitments and people to the same structure, so it is always clear what an area must uphold, who is responsible and who takes over when something changes.
Create a digital twin of your organisation in Kalends — with departments, services and areas of responsibility. Every standing responsibility gets a clear home.
Place directives at the right level and connect the commitments that keep them true in practice.
Assign owners, stand-ins and a responsibility chain. The work moves on while its context and history stay with the organisation.
Responsibility map
Standing directive
Ensure accurate tax reporting
Commitments that keep the directive true
Responsibility chain
Directly responsible
Anna
Stand-in
Johan
Area owner
Maria
Responsibility continues. Commitments, cadence and history remain when people change.
Presentation
Every organisation has its own cadences: board meetings, year-end closing, audits, contracts coming up for renewal, inspections that have to be walked. They are usually drawn by hand in a presentation, or in a separate tool with no automation and no connection to the business. In Kalends the wheel is drawn from the commitments themselves, with owners, dates and sign-offs behind every mark. Start presentation mode and the year fills the screen, without filters or menus, or export a clean image in your light or dark theme for the slides you still need.
Year wheel 2026
Compliance, contracts and finance
GDPR review
Louise Andersson · 12 February
Done
Supplier contract, renewal
Purchasing · 8 May
Overdue
Quarterly report Q2
Finance · 30 June
Due
Safety inspection, half-year
Production · 15 August
Scheduled
steps month by month
Put last year's matching occurrences beside this year's, right in the wheel, and see which way it is going. Then step through the year a month at a time, with a panel listing that month's commitments and how many are done, overdue and remaining.
Year wheels are highly configurable. Filters and appearance are saved together as a wheel of its own. The same picture can be reopened in one action, or placed on the overview as a widget that keeps itself up to date.
Filter to a parent area and see the combined rhythm of an entire area. Non-working days, where the load sits, where the gaps are, and who carries what.
Views
The same responsibility, seen from the angle the moment requires.
Filter, sort and group the register by owner, status, date, area or directive. Save views for reviews you return to.
Work with commitments by day, week, month or year. Create and move them in the calendar without losing ownership or history.
See what is approaching on one time axis, from a week to a year. Each commitment gets its own lane.
See the year’s rhythm, peaks and gaps in an interactive wheel. Filter to one area and use presentation mode in management and board meetings.
Build the organisation from areas, directives and commitments in one connected tree. Move directives to delegate responsibility and search the whole structure.
See each person’s commitments, responsibility route and current load. Manage absence, cover and handover from the same view.
Follow confirmations, evidence, comments, reminders and changes in the order they happened. An audit trail that cannot be rewritten.
Build a personal overview with widgets for what needs attention. Combine year wheels, timelines and metrics on one page.
Ask across commitments, projects and goals, have agreements read for what they oblige you to do, or turn a brief into a project plan. The assistant changes nothing until you have reviewed and approved the proposal.
Drag tasks between the project's own statuses, filter by label or assignee and see phases as blocks on the board.
Plan phases and tasks on a time axis, draw dependencies and drag undated tasks in when it is time to plan them.
Follow each goal with its results and elapsed time, and see the whole financial year's outcome by quarter before the board meets.
Install Kalends as a mobile-friendly PWA. See notifications, handle what needs attention and use the AI assistant for more complex operations that would otherwise be awkward on a small screen.
Subscribe to a personal ICS feed and choose exactly which commitments appear in your everyday calendar. Kalends retains the ownership, context and history; your calendar shows what you need in the flow of work.
Metrics and follow-up
Kalends turns the execution of recurring commitments into measurable results. Follow the share completed on time, what is overdue, what falls due in the next 30 days and how performance develops over time. Compare areas and open any KPI to see the commitments and history behind the figure.
92%
On time
4
Overdue now
17
Due in 30d
3%
Skipped
On time
92%
On time
On-time rate by month
On-time rate by area
Product images
Thirteen connected product images from the same fictional organisation. Follow the work from the overview, projects and goals to ownership, delivery and a traceable history.
1 / 13
Combine live KPIs, a year wheel and a timeline on a personal dashboard. Every figure remains connected to the commitments behind it.
Getting started
Kalends comes with ready packs for the cycles most organisations already owe somebody. Import one and the year is laid out in minutes, every commitment carrying its purpose, its rhythm, who owns it and what counts as evidence that it was done.
Choose a pack, adjust the suggested rhythms to your own management system, and the year is in place before the meeting is over.
A standard is not adopted once. Every commitment keeps its cadence, so the internal audit, the management review and the annual training come back on their own instead of being remembered.
An imported commitment is an ordinary one: rename it, move it, hand it to somebody else. Each records the pack it came from, so you can always see what the standard asked for.
The packs are a starting point, not a certificate. Check the suggested rhythms against your own management system and audit programme.
Let Kalends read your contracts, policies and procedures, and it proposes the commitments they contain, each with the passage it came from.
For every size
A small organisation needs one place for everything, without an IT project. A large one needs structure, access control and a history that holds across departments. Kalends is built to be both, and the price follows the people who carry responsibility, not the size of the organisation.
Small and growing organisations
Larger organisations
The same product at the same price per seat. What differs is how much of the organisation you put in it.
Pricing
One price per person who owns commitments, projects or goals. Watch-only members who only follow the work cost nothing, so the whole organisation can see what is happening without the invoice growing. Unlimited commitments, projects and goals on every plan.
Everything Kalends does: routines, projects and goals in one place.
billed annually · $60/year per seat
Introductory price for the first 50 organisations that sign an annual plan between 1 October and 31 December 2026. After that the list price applies, $9 today.
On an annual plan it is $5 per seat and month at the introductory price.
30 days free · no card needed
Everything included
For larger organisations with their own requirements for hosting, retention and support.
For colleagues who need to follow the work but are not responsible for any of it.
Every new organisation tries all of Kalends for 30 days, with no card. After that you pay for the people who carry responsibility, and nobody else.
A paid seat is anybody who owns, is assigned, covers or signs off. A watch-only member sees what a member sees and can never be given responsibility, so the people who only follow the work cost nothing.
Learn how to get started and find answers to common questionsBefore you start
Bring one of your goals, the projects that support it and your recurring commitments into Kalends. Try the whole system free for 30 days with your own organisation. No card needed.